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Spring Clean Your Way to a Paper Free Office

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“Progress is impossible without change, and those who cannot change their minds cannot change anything” – George Bernard Shaw

As creatures of habit, change is not something that comes natural to us; but it does come. In office environments, far too often the status quo dictates decisions, slowing change and stalling progress. Businesses selling innovative products and exciting solutions may lack the holistic view to look inwards and self-examine.

Countless blogs and articles are written about the importance to research, test, launch, analyse and repeat when launching products and services, yet businesses often fail to apply the stringent examination to themselves. Normalised practices continue unexamined and often fail to make it on to the list of priorities. Business leaders can become complacent by their apparent success and neglect the need to continually improve.

“I will not allow yesterday’s success to lull me into today’s complacency, for this is the great foundation of failure.” – Og Mandino

For innovative, leading businesses complacency is not an option. In challenging, growing marketplaces, you can bet your competitors are not being complacent and you cannot afford to be either. Compounding technological advances are continually offering business opportunities to improve, streamline and automate their business processes. With the colossal importance of data, and the incoming EU General Data Protection Regulation businesses can directly and monetarily benefit (and avoid fines) from use of intelligent technology within their information management. Importantly to a business, they can also introduce tangible increases in productivity and visible reductions of costs associated with manual business processing.

For businesses, it’s time to spring clean. As eyes rolls, and mouse pointers dart to ‘close tab’ those who have stopped reading may be the deniers or preventers of change in their organisations. For those still reading, the temptation to stop is there. However, you know for your business to continue succeeding, constant innovation and adaptation is necessary. For your business to clean up the paper mass taking up floor space in filing cabinets and cardboard boxes, as well as to reduce the tedious manual processing of business information, the first step is easy: a digital mailroom.

The Association for Information and Image Management’s (AIIM) research showed over 70% of responding businesses are still in need of an automated system that captures and classifies all information entering an organisation. A digital mailroom does just that – then routes it to the appropriate person, department, backend ERP, CRM, ECM or workflow solution.

Investing in a digital mailroom to spring clean your organisation’s information management can be just one of the first step to becoming a paper free office. Combining a digital mailroom with an enterprise content management system, or AR and AP workflow and secure document delivery solutions can revolutionise business practices – keeping you ahead of the competition, in line with regulations and as an attractive, enjoyable workplace for staff.


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