What is document and records management and do I really need it? That’s probably the question that led you here in the first place. Well, considering that around 60 percent of an average employee’s day is spent working with records or documents, you can see how efficiently managing that information – whether physical or electronic – can profoundly affect an organisation’s level of success.
For an organisation to flourish, information must continue to flow the right people, and it needs to get to them at the right time. When relying on manual and paper based processes for managing documents, information gets misplaced or is delayed in reaching the right hands.
To achieve these goals, enterprise document management software creates a central electronic location for all your organisation’s document-centric information to be captured and stored. This makes the documents and information your employees need much easier to find, allowing them to focus on their roles, rather than hunting down pieces of paper.
The best part is, getting started is easy. Even though the right document management solution works enterprise-wide, it is often best to start in a single department – usually the one that need the most help. This allows you to build a foundation for your solution to build on. Eventually you can expand to other departments. All the while you’ll be able to add functionality as you see fit, such as adding workflow to automate the routing of documents and information directly into the laps of those who need it.
With an Inpute records management solution, organisations easily meet legal retention requirements regarding its corporate documents and records. With Inpute, organisations can manage retention plans and take advantage of multiple destruction options.
Inpute minimises risk and supports compliance by securely storing, protecting and destroying your information in accordance with applicable regulations – without needing to purchase additional third-party software or hardware. By consolidating all important content into one system, Inpute solves the problems associated with managing content across a variety of databases, systems and physical storage locations.
The right document management solution: