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How Your Remote Accounting Department Can Get the Job Done with Digital Workflows

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The challenges of operating successfully when most employees are working from home are often felt keenly by accounting departments. If your organization has been putting off beginning a digital transformation or has only taken the first steps, you will find that what once was a nice-to have technology is now a must-have. It’s time to implement digital workflows to share documents securely, automate approvals, increase accountability and improve transparency.

In an article in the International Tax Review, Vaida Lapinskiene, Partner at professional services firm Ernst & Young, explains that accounting teams can look at the Covid-19 crisis as an opportunity to increase their agility if they implement digital processes. “Once the business functions were shifted from a single work location to homes, the need for clearly defined and documented end-to-end processes emerged. The option to casually meet and resolve any matter has disappeared and more formal protocols must be observed to run business and financial processes as usual,” she says.

How does automated workflow bring distributed accounting team members together?

Benefits of automated invoice processing

Let’s start by defining workflows in their simplest form.  A workflow routes a task to multiple people or departments to review it, make decisions about it and then pass it on to the next person or kick off the next step in a process. A digital workflow enables your staff to automatically route digitized information to other process owners securely.

You can use a digital workflow to bring multiple team members together to review an invoice and approve or reject it. These workflows can be serial (one step after another), parallel, or they can change based on decision points chosen along the way.

With paper-based workflows, you can only take action when you and the document are physically in the same place. With a digital workflow, you can be anywhere and still be part of the workflow. If an invoice comes in while you’re out of the office, for example, you will receive a notification via email. When you’re using a document management system with mobile capabilities, it’s easy to quickly pull up the relevant documents, review them and approve or flag them, all from a smartphone, tablet or other mobile device.

This article originally appeared on Docuware.com. Inpute Technologies are proud partners of DocuWare in Ireland. Our team of certified professionals are available to discuss your document content and workflow requirements.

By implementing a document management solution with automated digital workflows combined with integration with your accounting system, your organization is better equipped to respond to any business challenge that comes its way.
Putting invoice processing automation in place with DocuWare for Invoice Processing, a preconfigured cloud solution, means your organization can get AP automation up and running within days. With preconfigured templates for the most common processes, the solution can be easily modified, scaled and adapted as your business needs change. Digital transformation couldn’t be easier or more efficient.
This article originally appeared on Docuware.com. Inpute Technologies are proud partners of DocuWare in Ireland. Our team of certified professionals are available to discuss your document content and workflow requirements.

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