BWG processes 45,000 transactions per week through its central billing system. It was becoming impossible to process the growing volume of transactions within the required weekly cycle.
Inpute worked with the BWG team to deliver a robust central billing system that comfortably manages ongoing growth in transaction volumes using our intelligent data capture, workflow and document management expertise.
“The system we have now is capable of expanding with our ever growing transaction volumes. No doubt, Inpute are good at what they do.”
BWG
BWG Foods operates the SPAR, MACE, Nearbuy, XL Stop Shop franchises with 27 Value Centre wholesale outlets and 3 distribution centers throughout Ireland. BWG generates revenues in Ireland of over €850M per annum, making the company one of Ireland’s largest retailers. By definition, their business is transaction intensive, with over 45,000 delivery related invoices passing through their central billing system weekly.
Every week, suppliers make over 1,000 deliveries to 950 stores around the country, while invoicing BWG directly. BWG’s central billing unit then reconciles the 45,000 (and growing) weekly delivery invoices and issues consolidated invoices to every store.
Before Inpute was engaged, it was becoming impossible to process the growing volume of transactions within the required weekly cycle.
Issues at this time included:
The new central billing system designed and implemented by Inpute, captures, processes and validates electronic (EDI) and paper supplier invoices. The system then automatically exports validated data to BWG’s purchase ledger. Using a combination of imaging and COLD technologies, electronic data representations of all invoices are automatically stored in SQL database. The database is front ended by an application user interface to provide instant access for BWG customer service staff.
While integrating with the BWG sales ledger, the Inpute central billing system automatically generates the weekly consolidated invoice and electronic print packs for each customer store. The print-packs are made available electronically via self service portal in PDF format.
“Inpute are highly professional and I am very happy to work with them. The system did what it said in the proposal. The system we have now is capable of expanding with our ever growing transaction volumes. No doubt, Inpute are good at what they do.”
Today BWG’s central billing system efficiently processes over 45,000 transactions per week for all SPAR, MACE, Nearbuy, XL Stop Shop stores throughout Ireland. The system comfortably manages ongoing growth in transaction volumes, resulting from the regular addition of new customer outlets.
“The efficiency of our central billing operation has significantly improved and has allowed us to develop the system beyond our expectations."
Some of the benefits include:
“As BWG’s invoicing volume grew, its central billing system had become a greater source of inefficiency and expense. Our tailored automation solutions, along with a user-friendly self-service portal, delivered greater cash-flow gains and performance at scale.”
CEO, Inpute
